Calendar Fundraiser Guide To Raising Over $5K

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Calendar Fundraiser Guide To Raising Over $5K

If there is one thing that can bring a community of animal lovers together – it is a calendar fundraiser.

From the planning to the shooting to the editing, it was no easy task. But, it was definitely worth it!

I pitched my local animal shelter the idea, and honestly they were skeptical at first. They had never done a fundraising calendar before so they were not confident in the success and not 100% on board.

Yeah, I went ahead and did it anyway.

The truth was, I was just as unsure as they were. I had never done a photo fundraising calendar before so this was all new to me as well.

But, even with doubt on both sides, I jumped in and got started.

2019 Cat Calendar Fundraiser

Just wanted to share my 2019 Calendar Fundraiser we did for a cat rescue in NJ called Karma Cat + Zen Dog. This was MUCH different than the dog calendar so you may want to take a peak to see how different doing a cat calendar is than a dog calendar!

Hint > cats are harder, much harder.

View Cat Calendar

Below is everything I learned about doing a photo calendar fundraiser for an animal shelter. I hope it helps you!

Creating A Photo Calendar Fundraiser!

I did it in a very unique way and utilized our local community businesses as partners in the fundraiser.

I was inspired to do this by another photographer, Sheryl Mann, who had some great success in this area with her Dogs of Asheville calendar.

Getting Local Business Support

I contacted about 20 local businesses to see who would allow us to take images at their locations and who would like to sponsor the project.

Only 1 was not interested, that is a pretty good response!

I chose the businesses simply by what I thought would get us the best images and offered the best “variety”.

After my outreach I had a yoga studio, landscaper, historic art center and so many great businesses involved. I was feeling pretty great at this point!

It was important to me to make sure I helped the businesses in return so I made sure to offer them some perks.

Every business that joined us was promoted on social media, had a mention in the calendar and had the option to include a coupon code or special deal in the calendar as well.

I started releasing the business locations at this stage of the process. I wanted to be sure I gave value to the businesses by helping others see them as important partners in their communities.

Gauging Participant Interest

The shelter then reached out to its community to ask who would be interested in having their rescued dog in the calendar – the response was pretty overwhelming.

I knew we would have plenty of models, so know I was ready to roll!

Getting The Models

I ran a “photo contest” on my Facebook Page for anyone interested in having their dog in the calendar. The 13 photos with the most votes won the opportunity to have a photo session and be in the calendar.

For the photo contest I just created a special photo gallery on my Facebook page.

I let contestants upload their images for entry for 7 days .

The next 7 days would be for voting.

The 13 images with the most votes made it into the calendar.

Scheduling Photo Sessions

Then the hardest part started – the scheduling. I wanted to get all sessions done within 2 weeks and had to juggle 13 busy people with 13 businesses that had specific availability.

One of my biggest concerns was that everyone was going to request their dog be shot at a specific location. I knew I needed to not give them a choice.

So below is how I approached scheduling to ensure there were no issues.

  • I asked the businesses for several dates and times we could shoot at their locations.
  • I emailed all the models with those available dates and times in a spreadsheet.
  • It was first come first serve – so they let me know the date and time that worked for them and their dog – but they DID NOT know where their session would take place until the schedule was complete.

This was by far the biggest challenge in the whole calendar – but thankfully I had some amazingly flexible people. Even when 1 business owner did not show up to open the store, we still made it work!

Editing Images

Once all the sessions were complete, the editing began. This was more time consuming than the sessions – but that is probably my Type-A kicking in. I wanted to give them a bright vibrant look for this calendar because of the way the images came out and what my vision was for this project.

But I have seen black and white only calendars and even vintage inspired calendars that looked amazing. You should consider the style you want prior to shooting your sessions for the best cohesive look.

Calendar Design

 Once the images were edited and selected, the formatting and layout of the calendar began. The center page was reserved for the dogs that were “runner-ups” in our voting process.

Since we could only take in 13 for the sessions, we wanted to thank the others for their interest, so we thought a dedication page of all the animals that were adopted from the shelter was a nice touch.

Off To The Lab For Printing

This one took some research!

Finding great quality at a good price is not easy. I did try to source locally, but could not find a printer that could accommodate our needs. Ultimately I went with and was really happy with them.

You can find a few more suggestions below too.

Selling Calendars Online

I set up a page on my photography website to take pre-orders only.

I did this to get a feel for how many we should order – I did not want to order 500 and only sell say 250.

This was a great way to order appropriately! Online orders were stopped one pre-orders were done.

Local Sales 

Photo calendars were delivered to the local businesses that wanted to help even more.

Each business that asked would also receive 20 calendars and sell them to their customers on our behalf!

Some purchased the calendars at just above cost and gave them to customers as gifts too which we thought was a great idea!

The shelter also sold them at their events and at the shelter.

Social Media Outreach

I made sure to tag every business photos were taken at on social media outlets to engage them and thank them for their involvement.

In turn they they would share the calendar and bring new exposure to the shelter animals.

It was definitely a lot of work – but since they raised just over $5K with this calendar it was well worth the time and effort put in!

The social media outreach also helped land local press interviews that were placed in local papers.

Plan Ahead

If you want to do a calendar fundraiser – start early! I recommend at least 6 months for planning and execution, possibly more if you work full time.

I set the start date for the production of this in early Spring, had all sessions completed by August and had it to the printer by early September.

Honestly – I probably would have done it all even sooner. It is a big project that will take you a lot of time, especially if you work full time!

Other Calendar Fundraiser Recommendations

  • Sponsorships: Ask the businesses who want to be involved to make a sponsorship payment. In this calendar they had a page with their name and were allowed space for a special deal, we did not charge them but next time I would. It is exposure for them – and the money goes to a great cause.
  • Take control: I had people who wanted to request where their dogs would be shot and times etc. I had to be a little stronger than I am used to and let them know that this was something they could not request.
  • Weather backup: One of our outdoor sessions happened during a complete rainstorm – and there was no inside shelter to shoot in. The mom was amazing and we all wore “garbage bags” as rain coats – and the dog was a total trooper, the images were wet, but amazing!
  • Design matters: Create a design that is enticing and people would be proud to have in their home. If the calendar has a design that is professional in look and feel, your chances of selling more increase! Same goes with print quality!
  • Have fun: Is it work? Absolutely, but it was also amazing to see the community come together for this one fundraiser. The response was amazing, and the calendar received a lot of praise.

Need resources?

1) If your group is not working with a photographer – you can visit HeARTsSpeak to get a photographer referral in your area. They are a community of artists that use their artistic abilities to help animal shelters.

2) For the printing of the calendar there are many options out there for you to consider. If you have a local printer, you can see if you can engage them in being a sponsor and see if they will give you either a discount or donate the printing.

For our project we went with I have to give them a thumbs up for quality, service and turnaround. Although we have not used them personally, we have also hear wonderful things about

If you are in the UK then you can get some samples from Colour Calendars. We have not used them but they reached out to us and we figured we would add them for our UK friends!

3) There are some resources for finding calendar templates if you are not up to designing or formatting your own. You can check on Etsy, Creative Market and some digital scrapbook websites to see what is available.

Other fantastic Calendar Fundraiser!

1) Sheryl Sellards Mann created a fantastic calendar for Brother Wolf Animal Rescue. She was my inspiration for this calendar. They took the extra step of creating an IndieGoGo campaign where you can see some of her images on the gallery tab.

2) Sherry Stinson also created a very unique looking calendar for Destiny the Pibble which Custom Fundraising Calendar for Destiny the Pibble.

Think outside the box!

There are so many ways to expand this fundraiser. We of course sold images from these sessions where all net proceeds went back to the shelter. There are also so many other products available that you can use from various labs and resources.

You can try to up-sell to the parents of the dogs in the calendar with some custom products, like a magnet calendar with their favorite image or other various calendar options. There are desktop calendars and note style calendars and so much more

If you are looking for more animal shelter fundraising ideas, Fundraising Ideas for Animal Shelters and Rescues!

Jill Caren CharityPaws

Jill Caren

Jill is an avid animal lover who spends her time helping animal rescues by photographing homeless pets and through her work on CharityPaws.

She is currently owned by Cleo, an American Pit Bull Terrier and Snoopy Cat. Her inspiration comes from her girls Ginger and Riley (RIP) – pit mix sisters who were loved family members for almost 15 years.

You can find her on LinkedIn and Instagram.

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4 thoughts on “Calendar Fundraiser Guide To Raising Over $5K”

  1. Hi!! I love this idea so so much. I am a HeartsSpeak photographer and am seriously considering doing this for my local shelter. When you said you did pre-orders, can you further elaborate? Did the printer handle orders? Please let me know! Thanks.

    • Hi Melissa, we took the preorders and submitted the order to the printer and once the calendar was done we sent the files. When they were done printing we received the calendars – shipped out whatever needed to be shipped and dropped the rest off to the shelter/rescue for the rest to be picked up. Hope that helps!

  2. What platform did you use to do the voting for the 13 dogs that were in the calendar? I love this idea and want to press forward with it!

    • Hi Sheila, glad you like it and hope if you do move forward that it is a huge success! We actually posted all the entries we received in a photo gallery on Facebook and for a set time we let people “vote” by liking the dog they wanted to see in the calendar. This helped engage and pique interest — and allowed for a lot of sharing of the project. The top 13 dogs with the most votes were those that we did the sessions with. It was easy – and free!